Director of Finance and Administration Job

The Director of Finance and Administration will oversee the operational, financial, and administrative aspects of the project, providing support to the Chief of Party to ensure that all project activities are implemented in a timely and cost-efficient manner and within budget. They will report to the Chief of Party and may have additional matrixed reporting lines, and will also supervise project financial, operational, and administrative staff.

Please note this position is contingent upon award to PATH Kenya and approval from USAID.

Responsibilities: 

• Oversee day-to-day operational, administrative, and financial management of the project and teams.
• Establish, execute, and maintain financial systems and policies for the project to ensure project operations and finances are compliant with USAID and PATH Kenya policies and regulations as well as good financial practices

• Develop annual and other requested budgets for the project, including coordinating and reviewing partner budget inputs; track project expenditures to ensure spending is aligned with approved budgets.
• Analyze project (including project partner) expenses on a monthly and quarterly basis, including assessing and advising project leadership on cost-effective implementation approaches.
• Advise project staff on donor requirements, and facilitate training and mentorship on financial management, operational systems, and compliance-related issues.
• Support development of and regularly review financial reports, including burn rates, cashflow and expenditure projections and forecasting.
• Coordinate project inputs related to PEPFAR Expenditure Reporting and Human Resources for Health Inventory Reporting.

• Oversee procurement of goods and services and manage project equipment and supply inventory.
• Manage subawards/grants, consultants, and vendors providing goods and supplies to the project, including issuing and managing subawards/purchase orders/consultant agreements; reviewing invoices; and overseeing disbursements.
• Manage disbursements to communities and partners and monitor financial performance and progress toward objectives.
• Provide technical assistance and capacity building to project sub-awardees to enhance their financial management and reporting, procurement, accounting, and compliance processes.
• Review and audit sub awardees’ reports, budgets, expenses, and proposals to ensure compliance with award terms and USAID regulations.

• Maintain accurate and complete project financial records, in compliance with PATH Kenya and USAID regulations and records retention policies.;
• Coordinate project specific internal and external audits, pprepare required documentation for the audits and lead efforts to address project-specific audit findings and recommendations.
• Maintain and encourage effective linkages and strong coordination between technical and finance/operational project teams.

Required Experience 

• Graduate degree (Master’s or higher) in business administration, finance, accounting or other relevant field.
• At least seven years of experience in operational and financial management of international development projects of similar size, including experience with funds management (including development and oversight of large, complex budgets), internal controls, accounting, and audits.
• Substantial experience with United States Government (preferably USAID award and financial management) required; experience with PEPFAR-funded programs preferred.
• Demonstrated expertise and knowledge of financial, regulatory, contracting, and compliance aspects of USAID-funded programming.

• Skills and experience with sub-awardee/grant management, including the evaluation of proposals, budget reviews, and grant monitoring.
• Experience building capacity of sub-awardee organizations in financial, administrative, and operations management.
• Demonstrated competency in managing geographically-dispersed teams, effective and rapid decision-making, and diplomacy/interpersonal skills; proven ability to work effectively with technical teams on financial and administrative tasks
• Strong skills and experience working with relevant software, such as Microsoft Office Suite, Excel, and Quickbooks.
• Experience working in Kenya preferred.

• Full professional proficiency in English, with excellent verbal and written communication skills.