Finance Assistant at Gap Recruitment Services Limited

Job Description

Finance Assistant at Gap Recruitment Services Limited

The purpose of this role is to support the implementation of the Women in Trade (WIT) programme funded by the United States Agency for International Development (USAID) and implemented through TMA to promote resilient, transformative trade, and investment reforms in the East and Horn of Africa. He/she will support the project in all finance related activities in collaboration with the Line manager and Head of Finance and Admin. He/she will support in making payments and maintain high standard of accounting and financial control to ensure spending is in line with the approved budget and compliance with USAID and SHA regulations.

Key Responsibilities:

Financial& Grant Management

• Review of staff returns.
• Review and upload project related payments in accordance with SHA and donor financial procedures.
• Ensuring all payments are supported with correct approved documentations.
• Making payments to stakeholders, staff and beneficiaries during trainings and field activities through the bulk Mpesa app, with guidance from the Senior Finance Officer.
• Initiating payment vouchers and ensuring all payments are well supported in compliance with internal and donor procedures.
• Follow up of receipts from vendors.
• Checking of purchase requisitions and local purchase orders.
• Verification and reconciliation of petty cash accounts and transactions.
• Filing of witholding tax returns.
• In collaboration with line manager and PC prepare monthly AR and participate in AR meetings.
• Monitoring of budgets versus actual spent and budget forecasting.
• Checking that payment requests are accurately coded to the correct project and expenditure accounts, and that there are sufficient available dispensable funds in the budget.
• Posting of transactions in the accounting software (PSF)

Management and Donor Reporting and Compliance

• Facilitate project expenditure verification exercise and institutional audits.
• Support in Budget preparations
• Preparation of donor financial reports
• Preparation of adhoc project reports.

Key Relationships:

Internal

• Project Manager
• Country Management Team
• Programme Team in the Field Office
• Project Accountants
• HQ Finance team

External

• Staff from partner organisations both finance and programme staff
• Service providers

Qualifications and Skills:

• A Bachelors degree in Accounting, Finance, Economics and should have certified qualification (CA, ACCA, CIMA, CPA) and preferably, be a member of a recognized professional accounting institute.
• Two years practical experience in Financial Accounting.
• Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems.
• Demonstrated operational and analytical skills including high level of organisational, problem solving and facilitation skills.
• Demonstrated experience in donor funded projects, undertaking risk assessments, internal audits and/or assessing internal controls.

Role Competencies

• Results-orientated with excellent communication skills, as well as curiosity and initiative.
• Proactive and motivated with a strong commitment to Self Help Africas vision, mission, and values.
• Attention to detail and the ability to produce timely and accurate reports.
• Ability to work as part of team across different cultures.
• Good analytical skills.
• Previous experience of managing USAID and/or other donor funding.

Benefits:

• 22 days annual leave
• Medical Insurance
• 10% Employer pension contribution and 25% Leave allowance.

Finance Assistant at Gap Recruitment Services Limited