Finance Assistant at Deutsche Stiftung Weltbevoelkerung (DSW)

Job Description

Areas of Responsibility:

Under direct supervision of the National Team Coordinator-Finance, the incumbent will be responsible for the following duties:

• Book-keeping (cash and bank books), payments and all financial documentation.
• Support in the preparation of financial reports and audits.
• Support the other finance staff in preparing regular reports according to DSW guidelines and procedures.
• Review and monitor partners‘ financial reporting and compliance with DSW and or donors’ regulations.
• Preparation of Pay Roll and follow up on social security regulations.

Specific tasks:

• Reconcile multicurrency – cashbook with bank statements and checking balances against verifiable documents on a monthly basis.
• Prepare cheque, mpesa and Online bank transfers and ensure that payments are made against verifiable accounting and documentation standards; ensuring that the approval process as per DSW Kenya policies is adhered to at all times.
• Ensure accurate and timely posting of data into the accounting system – SUN Ledger i.e. payments, journals, consistency checks among others.
• Follow up on reimbursements and surrender of imprest as per approved procedures.
• Ensure Internal, Partners‘ and Donors‘ financial reporting requirement and deadlines are adhered to.
• Assist in Preparation of monthly, quarterly and annual revenue, expenditure returns and financial statements.
• Support Resource Mobilization by developing, maintaining, analyzing and tracking project budgets.
• Building Partners‘ capacity on Financial aspects. This may include, where necessary, the development, implementation, modification and documentation of record keeping and reporting tools used by the partners in accordance with the accounting procedures.
• Preparation of timely and accurate monthly payroll.
• Provide support to monthly closing processes, including preparation of; general ledger files, account reconciliations, expenditure by cost center/project, required sub-grantee reporting, as well as other financial information on a timely and accurate manner.
• Assist in preparation of internal monthly project burn rates and donor reports within the specified time and lead the discussions with project teams.
• Withhold and remit statutory deductions e.g. PAYE, NHIF, NSSF, VAT, NITA, Housing Levy among others.
• Assist in financial audit preparation and coordination of the audit process.
• Any other duties as assigned by the supervisor.

Requirements and Experience

• Must be holder of Bachelor’s degree from a recognized university, majoring in a business-related course with full or part professional accounting qualification such as CPA (K) or ACCA or equivalent.
• Must have 2 years progressive working experience, working in a similar position in an NGO and or institutional donor funded environments.
• Must have proven donor finance and project management skills.
• Working knowledge of integrated accounting packages; experience with SUN Systems highly desirable.
• Should have excellent technical accounting, analytical and computer skills.
• Candidates with advanced MS Excel skills will have a competitive advantage.
• Should be proactive hands-on person with the ability to think strategically as well as identify and implement practical actions to a high standard.
• Candidate should posses knowledge on tax matters; VAT, PAYE, annual returns among others.
• Should have excellent oral and written (English) communication skills.
• Strong organizational skills and meticulous attention to detail is desirable.
• Must have high level of integrity and honesty.