DMEAL Coordinator – Kenya Big Dream Project at World Vision Kenya

Job Description

Key Responsibilities:

Technical support in Program Planning

• Take lead in the design and implementation of a monitoring framework to track delivery against program objectives.
• Together with the Program team and partners, organize and facilitate Strategic/multi-year Plans/designs and budgets for the overall program
• Support review and update log frames, M&E Plans, Program indicators and periodic targets and detailed implementation plan
• Support the development of clear and implementable work break down structure for respective MEL activities as needed
• Support the finance team to ensure realistic scheduling of MEL activities and budgets
• Identify and document the program assets and produce a Remote Sensing /GIS activity /program map.
• Identify and document the program geographical coverage and produce a RS/GIS activity /Program map.
• Participating in the designing/preparation of tools and guidelines for data collection, analysis and reporting, with a focus on establishing output and outcome tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary.
• Provide support and participate in Kenya Big Dreams related program design (assessments, research) and in the production of well-designed proposal that are LEAP aligned and reflective of community needs, contexts and donor/SO expectations.

Technical Support in Program implementation and Quality Assurance

• Lead and Coordinate the successful roll out and implementation of all MEAL related initiatives in the program sites of Baringo, Migori, West Pokot and Samburu Counties.
• Disseminate clear business processes for respective MEAL components to ensure consistent application and adherence to standards.
• Develop and support implementation of program MEAL annual calendars
• Lead the process of capacity assessments and capacity building for staff and for potential local partners.
• Ensure that respective staff and WVK implementing partners are provided with requisite MEAL technical support to perform.
• Coordinate effective implementation of program Activities in collaboration with key partners.
• Coordinate and facilitate timely review and sharing of all program documents; plans/designs and reports.
• Coordinate and facilitate timely review and sharing of all program documents; plans/designs and reports.

Monitoring, Reporting and Accountability

• Establish and operationalize a digital data collection and beneficiary tracking system and database
• Take lead in the design of monitoring framework to track delivery against program targets and objectives.  
• Coordinate monitoring activities of WVK and its implementing partners.
• Coordinate, participate and report on technical field monitoring visits.
• Ensure mechanisms for collating, & analysing data, synthesizing information, updating the monitoring matrix and other monitoring systems are in place.
• Ensure timely dissemination of monitoring data to key stakeholders for management decision making.
• Support remote sensing and GIS Mapping of Program initiatives
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and donor and in line with partnership agreements.
• Coordinate the compilation and submission of program management reports as per WV standards and donor requirements.
•  Support establishment of accountability mechanisms for the program to enhance information sharing, complaints management and timely feedback flow.
• Timely and quality review and submission of all mandatory monitoring report
• Always ensure to store collected data securely as per policies relating to data protection for the program
• Coordinate program reflection and learning sessions in conjunction with other grant staff and program partners.
• Disseminate all program information related to M&E to staff and partners across the three counties.
• Ensure Program alignment to the national, donor and support office evaluation protocols.

Research, Learning and Knowledge Management

• Coordinate periodic reviews/evaluations of the program interventions using appropriate methodologies to determine achievements
• Ensure that the program assessments, feasibility studies and or characterization processes are conducted in a timely manner and quality reports are produced as per standard.
• Coordinate inter-county exchange meetings on MEAL for lessons learnt and upscale to regional programme level intervention
• Establish effective knowledge management mechanisms including documentation and sharing of innovative/promising/best practices or lessons learned and impacts.
• Organize and conduct learning forums/events at regular points to facilitate learning by the partners
• Facilitate ongoing and collaborative learning within WVK and partners based on key data from the performance management system.
• Serve as project’s point of contact for developing ToRs, solicitation, selection, and execution of in-country assessment contractors including baseline, midline, and endline, and other research as identified.
• Coordinate learning agenda collaboration with support office.
• Conduct M&E, research, and planning related to social norms, barrier analysis, and sensitive topics

Networking and Collaboration

• Network and collaborate with relevant partners, and represent World Vision in Technical Working Group Meetings relating to KBD program
• Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the learning /research goals of the program
• Ensure sensitive complaints collection and handling through development of functional systems within the program
• Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
• Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional
• Comply with and promote WV policies such as Child and Adult Safeguarding policy, Whistle blower policy and anti – fraud policy (preventing and reporting any incidences of Fraud).
• Prepare for and speak to data related questions in regular project calls with support office.
• Build capacity of project MEL staff in each region pertaining to: program planning, monitoring, reporting, research, and quality assurance

Qualification, Knowledge and Skills

• Master’s degree in a relevant field such as international development, social sciences, statistics, or a related field.
• Minimum of 7 years of experience in designing and implementing monitoring and evaluation systems for development programs, preferably in the context of humanitarian or community development.
• Strong understanding of monitoring and evaluation methodologies, including both quantitative and qualitative approaches.
• Proficiency in data analysis software such as SPSS, STATA, or R, and advanced skills in Microsoft Excel.
• Excellent written and verbal communication skills, with the ability to communicate technical information effectively to diverse audiences.
• Proven project management skills, including the ability to manage multiple tasks, meet deadlines, and work effectively under pressure.
• Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation
• Experience working in multicultural environments and collaborating with diverse stakeholders.
• Commitment to World Vision’s mission, vision, and core values;
• Practical experience in M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body
• Experience in working on donor funded programs and other multilateral donor funded project.
• Demonstrate understanding of latest developments, research and trends in the relevant aspects of the field of child protection.
• Experience in program design, implementation, monitoring and evaluation and reporting.
• Well-developed research, analytical (qualitative and quantitative), documentation, report-writing and strategic planning skills, with particular competency in participatory research methods;
• Certification in M&E and in conducting assessments or equivalent.
• Proven ability in designing, implementing, monitoring and evaluating child protection programmes will be an added advantage
• Experience in social norms and/or social behavior change research will be an added advantage.
• Mobile-data collection and management software skills (e.g ODK, Kobo etc.) is desirable
• Ability to document good practice and lessons learned.
• Excellent communication skills (both written & verbal).
• Ability to write effective funding proposals