FINANCE ADMINISTRATOR – ACCOUNTS PAYABLE

Job Description

As a combined business we manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations, scale which offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

The Ocorian Global Accounting team manages billing, accounts receivable (AR) and payable (AP) for an increasing number of jurisdictions across the world. The team is based in Mauritius and reports into the Mauritius Finance Director, with a dotted line to the Group Head of Finance Operations based in Jersey.

This role is in the Accounts Receivable & Payable team which is led by a Manager supported by two Assistant Managers, one for AR and one for AP.

The finance administrator is responsible to efficiently process vendor invoices, coordinate the approval process, timely payment of the invoices and ensuring that the system is up-to-date for all the jurisdictions covered by the Global Accounting Team.

Key Responsibilities and Tasks

–          Ensure in-house expenses and Client expenses are properly recorded and recharged where-ever applicable.

–          Responsible for supplier payments and handling of Interbank transfers.

–          Posting of payment journals.

–          Perform bank reconciliations.

–          Review, recommend and implement improvements in the procedures/process.

–          Actively participate in the set-up of the new Global NavOne system (test, data migration, etc.).

–          Coordinate appropriately and professionally with suppliers and other administrators/departments.

–          Attend to all emails and queries in Accounts Payable mailbox on a timely basis.

–          Secure relevant approvals of the invoices as per the Delegation of Authority.

–          Perform reconciliations including supplier statement reconciliations and credit card reconciliations.

–          Manage Aged Payables report and applying payment to invoices

–          Support the month end process by providing supporting documentation for month end journals.

–          Compilation of data for the bi-weekly Cash Forecast report.

–          Follow instruction given by the Management/Senior Finance Administrator to ensure efficiency in deliverables.

Other Responsibilities

–          Assist with ad hoc finance tasks or projects as and when requested.

–          Assist with audit queries.

–          Provide cover for other members of the finance team when absent.

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QUALIFICATIONS REQUIRED

A degree in accounting or any equivalent qualification.

Knowledge, Skills and Experience

·       Strong ERP knowledge (preferably NavOne)

·       Intermediate computer software skills, including Excel, Word & PowerPoint.

·       Analytical and Critical Thinking

Competencies

·       Ability to meet demanding deadlines and productivity requirements

·       Ability to work autonomously, paying attention to details and meet or beat the deadlines.

·       Good understanding of basic accounting principles.

·       Ability to prioritise and multitask.

·       Curious, eager to learn and to continuously improve our processes.

·       Good interpersonal and communication skills, act as a team-player with other finance team members and as a business partner with other departments within the group.

ADDITIONAL INFORMATION

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. 

These are:

·       We are AMBITIOUS – We think and act globally, seizing every opportunity to support our clients and staff – wherever in the world they may be.

·       We are AGILE – Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.