Finance and Administration Officer Job

Job Description

Finance and Administration Officer Job

Population Reference Bureau (PRB) is seeking a Finance and Administration Officer to support general and project operations in our Nairobi, Kenya office. This is a full-time (35 hours/week) position.

Primary Responsibilities

• Oversee and support monthly bank account and petty cash reconciliations. Ensure proper expense coding and supporting documentation.
• Analyze and monitor spending for PRB Kenya. Prepare and submit cash replenishment requests as necessary.
• Provide financial and compliance oversight for projects funded by USAID and other donors, including projects run out of the US office (this should not affect working hours). Responsibilities include cost-share tracking, overseeing VAT reimbursements, invoicing, and budget monitoring.
• Review travel expense reports, consultant invoices, other payment requests for accuracy and compliance with USAID and PRB rules, regulations, and policies.
• Prepare, review, and/or execute payment transactions.
• Manage the procurement of hotels, supplies, consultants, and other vendors in compliance with PRB and funder policy.
• In coordination with PRB’s legal representative, ensure PRB remains in compliance with legal requirements for its branch office, including filing of annual tax returns and notices with Kenyan government authorities.
• Maintain audit-ready electronic and hardcopy records.

This position reports to the Senior Program Finance and Operations Manager (based in Washington, DC) with a dotted line to the Country Director.

Qualifications

• Bachelor’s Degree in accounting, finance, or related field preferred.
• At least 5 years of relevant experience.
• At least 3 years of experience in the international development sector.
• Knowledge of and experience with Uniform Guidance, USAID Standard Provisions, USAID cooperative agreements, and related subjects.
• Attention to detail and professional integrity are critical.
• Excellent interpersonal skills and ability to work with a team.
• Demonstrated ability to work proactively and independently, prioritize tasks, and meet competing deadlines.
• Strong written and verbal communication skills.
• Experience with Microsoft Excel required. Experience using Salesforce is a plus.

This is a hybrid position. Some in-office presence will be required to accomplish tasks.

PRB

PRB

Finance and Administration Officer Job