Grants Finance Officer – Tumikia Mtoto Project at World Vision Kenya

Job Description

Grants Finance Officer – Tumikia Mtoto Project at World Vision Kenya

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Purpose of position

To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports and budget management in line with Donor regulations and WVK Policies.

Major Responsibilities

Financial Management and Reporting 60%

• Support the Finance and Administration Manager in the preparation of donor reports.
• Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.
• Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses.
• Reconcile LDRs with payroll for the project staff under the grant.
• Support revision of budgets in line with project needs and donor regulations.
• Upload approved budgets in Horizon.
• Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation and posting
• Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget
• Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.
• Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

Planning, Budgeting & Budgetary control 15%

• Prepare accurate Program budgets
• Ensure accurate and quality budgets are uploaded into existing databases and systems.
• Ensure compliance with grant guidelines and other standards
• Participate in proposal writing and grant budget development.
• Conduct financial analysis for management decision making.
• Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.
• Develop realistic cash flow forecasts in line with the plans.
• Ensure timely production and review of monthly report to address any variances in a timely manner.
• Monitor sub-awardee financial performance and adherence to donor regulations

Reconciliation of Balance Sheet Accounts 10%

• Undertake reconciliation of receivable and payables accounts for the program:
• Constantly monitor balance sheet account balances
• Follow up for timely accounting and facilitate booking of staff advances.
• Match transaction amounts in the balance sheet accounts
• Prepare monthly reconciliation statements for the balance sheet accounts

Risk Management 5%

• Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.
• Support grant project audits according to the donor requirements.
• Support implementation of findings and recommendations from audits and various accountability mechanisms
• Ensure the sub – awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings
• Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.
• Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

Asset Management 5%

• Maintain an updated inventory schedule for all assets purchased under the grant
• Ensure all assets and inventory are properly tagged and branded as per the donor guidelines
• Perform inventory counts quarterly in line with USAID and World Vision guidelines
• Ensure asset disposal is as per the laid down policies and donor guidelines.

Other 5%

• Perform any other duties as may be assigned by the supervisor or designee from time to time
• Attend and lead daily devotions.

Knowledge, Skills and Abilities

• Minimum 4 years’ experience in financial management and reporting
• Knowledgeable on USAID grant financial management
• Advanced excel and analytical skills
• Demonstrated ability to work under minimal supervision
• Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.
• Professional qualifications in CPA (K) or ACCA finalist
• Practical experience of using SUN system accounting Software is preferred

Grants Finance Officer – Tumikia Mtoto Project at World Vision Kenya