Manager Finance and Accounts Job at Tourism Fund (TF)

Job Description

Manager Finance and Accounts Job at Tourism Fund (TF)

This position provides strategic leadership in financial planning and accounting processes particularly in the management and development of finance and accounting policies, systems and processes that safeguard utilization of financial resources to ensure prudence of resource utilization and resources allocation at both the internal and external stakeholders. The position also oversees the implementation of short term and long-term investment strategies.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Human Resource Management & Development

• Oversee preparation of financial reports, lead period-end closing process and conduct monthly financial forecast.
• Approve bank reconciliations to ensure accountability and for financial reporting purposes;
• Approve payment vouchers to initiate timely payments for goods and services delivered to the institution by suppliers.
• Lead in Mentoring, coaching and training of staff in the department to provide them with necessary skills and knowledge to perform their duties and grow professionally;
• Approve payroll and salary advances to initiate payment of salaries and allowances to employees, casual staff;
• Approve imprest warrant and petty cash payment schedule for reimbursement of official expenditure incurred by staff members;
• Oversee review and recommend for approval of budget variance reports to inform decision making relating to budgetary allocation;
• Liaise with department heads to submit budget proposals as input and estimates for budgetary allocations;
• Guide review and present monthly cash flow forecast to the management to inform on the institutional liquidity position;
• Approve monthly fixed asset movement schedule to ensure accuracy and completeness of the books of accounts.
• Manage the relationship between the internal and external stakeholders such as clients, contractors and suppliers to ensure conducive working relationships.
• Manage internal and external Audits to ensure they proceed smoothly in line with relevant legislation and professional standards.
• Oversee formulation of investment proposals and recommend for approval to guide investment activities carried out by the institution.
• Lead review of departmental Quality management systems (QMS) to ensure compliance and provision of quality services.
• Approve Local Service Order/Local Purchase Order and requisitions to initiate procurement of goods and services by the institution.
• Spearhead review of financial bids for business development proposals for submission to management for approval.
• Steer development and implementation of a robust financial systems and procedures to guide financial matters in the Fund.
• Lead developing of financial controls to ensure prudent usage and management of financial resources.
• Liaise with other Departments so as to ensure that financial and related regulations are complied with and where applicable give procedural guidance including dealing with any staff enquiries on any payment related matters.

Operational Responsibilities / Tasks

• Maintain inventory of bank accounts and approved signatories’ specimen for accountability and safeguarding of resources.
• Sign cheques/Electronic Funds Transfers for release of funds towards making payments.
• Present the consolidated budget for discussion and moderation before final approval.
• Identify, assess and provide mitigation measures on financial risks involved in the financial activities of the organization.
• File documents accordingly to ensure ease of retrieval and reference and prevent them from loss and unauthorized modification.
• Identify incidences of non-compliance with laid down financial systems and financial risks facing the Fund.
• Respond to internal and external stakeholders’ queries.
• Prudently make investments on assets that maximize returns.
• Ensure proper cash flow management.
• Ensure compliance to Performance Contracting Financial Key Performance Indicators (KPI.s).
• Monitor status of advances and expenses accounts to ensure that payments/expenditure reporting are up to date.
• Engage in the strategic planning process of the Fund.
• Evaluate financial performance of the organization and measure returns on investments.
• Provide financial insight and analysis to drive the business performance of the organization.

Job Dimensions:

Financial Responsibility

• Ensure prudent usage of revenue collected and grants received to the tune of Kshs.4 billion.
• Ensure expenditures are continuously within the approved budget.

Responsibility for Physical Assets

• Responsible for Departmental office equipment and furniture.
• Keep safe custody of the institutional assets and accountable documents to protect them from loss, damage or unauthorized utilization.

Decision Making / Job Influence

• Makes Strategic, Managerial and Operational decisions.

Working Conditions

• Role is predominantly performed in an office setting and also outdoor (regional offices). Overall, the environment should be enabled with a stable & secure ERP system.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Masters degree in any relevant field;
• Bachelors degree in Commerce (Accounting option); Commerce (Finance option); Business Administration (Accounting option) or equivalent qualification from a recognized institution;

Professional Qualifications / Membership to professional bodies

• Certified Public Accountant (CPA) or Certified Chartered Accountant (ACCA) or equivalent qualification from a recognized institution;
• Be proficient in accounting packages;
• Certificate in Leadership Course from a recognized institution;
• Certificate in computer applications from a recognized institution;

Previous relevant work experience required.

• At least eight (8) years’ experience, with three (3) as a Principal Accountant/Finance Officer;

Functional Skills, Behavioural Competencies/Attributes:

Functional Skills

• Analytical skills;
• Excellent communication and presentation skills;
• High numeracy and sound technical skills;
• Problem-solving skills and initiative;
• Negotiation skills and the ability to influence others;
• IT skills;
• Organizational skills;
• Proficiency in Microsoft Office, SAP and other financial planning software;

Behavioural Skills

• Attention to detail and an investigative nature;
• Time management skills and the ability to prioritize;
• The capacity to make quick but rational decisions;
• Lead and motivate others (Team player);
• Counselling skills;
• Meets the provision of chapter six of the constitution.

Manager Finance and Accounts Job at Tourism Fund (TF)