FARM AFRICA

Partners/Sub-grantee Accountant

July 13, 2024

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Job Description

Job Description/Requirements

REPORTS TO: Programme Finance Coordinator (functionally to the Finance Manager)

STAFF REPORTING TO POSTHOLDER: None

LOCATION: Kisumu

DURATION & HOURS: Full time & fixed term, 1 year contract, renewable based on performance and availability of funds.

PURPOSE OF THE ROLE

The Sub-grantee Accountant will be responsible for overseeing the financial management of sub-grants, ensuring compliance with donor requirements, and providing financial support and training to sub-grantees. The role requires meticulous attention to detail, strong analytical skills, and the ability to manage multiple financial tasks effectively.

KEY TASKS AND RESPONSIBILITIES

•  Financial Management of Sub-grants:

o Oversee all financial aspects of sub-grants, including budget preparation, financial planning, and expenditure monitoring.

o Ensure all sub-grantee financial activities comply with donor requirements and organizational policies.

o Review and approve sub-grantee budgets, financial reports, and expenditures.

•  Financial Reporting:

o Ensure timely and accurate financial reporting from sub-grantees.

o Compile and consolidate financial reports from sub-grantees for submission to donors and stakeholders.

o Prepare monthly, quarterly, and annual financial statements and reports as required.

•  Audits and Assessments:

o Conduct financial audits and assessments of sub-grantees to ensure compliance with financial regulations and donor requirements.

o Identify any financial irregularities and work with sub-grantees to resolve issues promptly.

o Assist in external audits by providing necessary financial documents and explanations.

•  Training and Capacity Building:

o Provide training and ongoing support to sub-grantees on financial management, reporting, and compliance.

o Develop and deliver training materials and workshops to enhance sub-grantee financial capacity.

o Assist sub-grantees in improving their financial management systems and processes.

•  Compliance and Risk Management:

o Monitor sub-grantee compliance with donor regulations, organizational policies, and legal requirements.

o Develop and implement risk management strategies to mitigate financial risks.

o Maintain up-to-date knowledge of donor regulations and financial best practices.

•  Financial Documentation and Record Keeping:

o Maintain accurate and comprehensive financial records for all sub-grants.

o Ensure all financial documents are properly filed and accessible for audits and reviews.

o Regularly update financial records to reflect current financial status and activities.

•  Coordination and Communication:

o Liaise with sub-grantees, project managers, and other stakeholders to ensure effective financial management and communication.

o Participate in meetings with donors, sub-grantees, and other partners as required.

o Provide regular updates to the Finance Manager on sub-grantee financial status and issues.

Others;

•  Facilitate grant and statutory audits by preparing audit schedules, and addressing issues raised during the audits.

•  Participate in quarterly planning and progress meetings.

•  On a periodic basis, deputise the Grants Accountant in his/her absence.

•  Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.

•  To participate in national and global Finance Team meetings.

•  To complete an annual appraisal with the Programme Finance Coordinator.

•  To participate in workshops organised by the Farm Africa Kenya/UK offices.

•  Undertake any other tasks as requested by the senior team.

PERSON SPECIFICATION

Education, qualifications & other knowledge

Bachelors’ degree in accounting, finance or other relevant discipline.

Professional qualification in Accounting/ Finance (CPA/ACCA finalist)

Excellent understanding of internal controls

Strong analytical, presentation, communication and problem-solving skills.

A minimum of 4 years in grants management

Experience

A demonstrable understanding of grants management, project budgeting, financial

reporting and donor reporting

In-depth knowledge of accounting principles and practices, especially related to grant accounting.

Experience in payroll processing and filing of statutory returns

Experience in dealing with partners and sub- grantees

Skills & abilities

Financial training & capacity building techniques

Computer literacy, including proven experience with excel & word processing and spreadsheets.

Integrity and commitment to ethical standards. Financial reporting and documentation

Ability to work under pressure and meet tight deadlines.

Detail-oriented with a commitment to

accuracy and compliance.

Our Values

Investing in smallholder farming is the number one way to combat poverty in rural Africa.

We are a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.

•  EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does. 

•  GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making. 

•  IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in. 

•  BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.