Ocorian Careers

SENIOR CORPORATE OFFICER

LUXEMBOURG, LUXEMBOURG
December 10, 2023
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Deadline date:

Job Description

Ocorian is a global leader in corporate and fiduciary services, fund administration and capital markets. Wherever our clients hold financial interests, or however they are structured, we provide compliant, tailored solutions that are individual to their needs.

We manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

JOB DESCRIPTION

To manage the day to day recurrent and non-recurrent administrative and corporate tasks for a dedicated clients portfolio:

  • Collecting signatures of documents and maintaining the files of client companies in accordance with and procedures.
  • Coordinating the organization of board meetings and shareholders meetings
  • Preparing and reviewing legal documents (minutes of the annual shareholders meetings and board meetings and other corporate documents)
  • Coordinating the administrative contacts with notaries, governmental offices, tax authorities, trade register and other external parties
  • Maintaining contact with banks: organizing and following the payment process, opening and monitoring bank accounts
  • Preparing and filing the mandatory requisitions with the trade register
  • Providing assistance in compliance/KYC related matters
  • Ensuring compliance with regulatory requirements
  • Assisting with the setting up and administration of holding companies
  • Following-up the day-to-day recurrent operations and client requests
  • Coaching and assisting the Corporate officers on the above tasks.

Principal duties and responsibilities

Financial

  • Closely monitor the unpaid invoices of your clients
  • Properly complete your time sheet
  • Be aware of budget constraints

Client

  • Know your main clients’ contacts and understand their activities
  • Communicate adequately and professionally with the clients
  • Proactively handle client requests
  • Meet client deadlines

Operations

  • Understand the services proposed by Ocorian
  • Be compliant with internal procedures and best practices
  • Apply internal risk management procedures (i.e. KYC/AML) and ensure that Corporate officers apply them
  • Adhere to a confidentiality culture
  • Be fluent in spoken and written English
  • Know and master MS Office Suite
  • Proactively handle internal requests
  • Meet internal deadlines
  • Produce and provide high-quality documents and ensure that the files are well organised
  • Share information within the team
  • Give regular feedback up and down
  • Identify unusual situations and immediately inform the Manager/Senior manager
  • Be aware and manage your workload
  • Take part in the development, implementation and improvement of procedures
  • Have an active role in coaching the Corporate officers on their files

People

  • Show flexibility and be available to answer and coach the Corporate officers
  • Respect your colleagues
  • Ensure welcoming and integrating the new joiners
  • Be continuously willing to learn
  • Have a critical and objective mind
  • Be a good team player
  • Have a professional attitude
  • Integrate yourself in the company
  • Be aware of the limits of your decision-making entitlement and do not take any risky initiative
  • Admit your own errors
  • Give regular feedback to the Manager/Senior Manager on the general atmosphere within the company

QUALIFICATIONS REQUIRED

  • The ability to work independently
  • The ability to work under pressure and meet deadlines
  • Methodical and accurate approach with an eye for detail
  • Strong time management and organisational skills
  • Fluency in English (written and oral), with any other language (French, German) being considered as an advantage

ADDITIONAL INFORMATION

All our staff seeks to embody our core values that underpin everything that we do and that reflect the skills and behaviors we all need to be successful.  These are:

  • We are AMBITIOUS – We think and act globally, seizing every opportunity to support our clients and staff – wherever in the world they may be.
     
  • We are AGILE – Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient, and effective.
     
  • We are COLLABORATIVE – We take the time to understand our clients’ needs so that we can deliver personalized solutions every time.