Job Description

ABOUT THE ROLE

The SDC-GBV Horn of Africa project, is a new 4-year project that will be implemented in Isiolo County. The project’s intermediate outcomes are (1) Women, men, girls, and boys increasingly recognise, prevent, report and address GBV, and 2) Governments, formal and informal WLOs at national and local levels deliver quality GBV prevention and responses.  It will ride on the Gender and Inclusion Approach, which is a gender transformative and inclusive approach. This approach attempts to tackle root causes of vulnerability and inequality and promote equal rights whether in a humanitarian or more developmental context. The anticipated project activities implementation will consider the different needs of targeted girls and women and contribute for addressing the root causes of gender inequality and exclusion. 

The Grants Compliance and Finance Coordinator is responsible for the assessment and compliance monitoring of grants systems, processes, partnerships; Analysis of budgets and expenditures of the GBV- Horn of Africa Project in Isiolo.

This role will work with the Project Coordinator, the larger project team and both internal and external stakeholders. The position will be responsible for ensuring adherence to all donor compliance issues affecting the grant. The position holder will play a critical role to ensure the project team and Implementing partner understand the grant requirements for effective delivery of the project and compliance.  

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Award and grants portfolio management (35%)

• Support project specific budgeting in liaison with the Country Finance and Grants Manager (CFGM) and Donor/National Office (NO) contact person
• Conduct regular grants monitoring for the project and ensure individual grants performance are being tracked effectively, and that risks and issues are being recognised and action taken.
• Provide regular reports on grants performance to the Project Coordinator and the Country Finance and Grants Manager.
• Support in the annual planning process at project level

Monitoring and analysis of grants 30%

• Track and identify NRGRANT and DUMMY expenditures and ensure timely reversals are done before the closure of the month
• Monitor and analyse activities regularly and work with Project Coordinator to resolve any issues identified in specific project
• Co-ordinate with Project Coordinator and CFGM in order to ensure budgets are correctly allocated and phased-in.  
• Track and monitor grants expenditure
• Support finance in grants reconciliations
• Prepare and deliver timely financial reports.
• Conduct project field visits and spot checks

Assessment and compliance of systems, processes and partnerships 15%

• Work with project teams to ensure adherence to both donor and Plan processes and procedures 
• Support in grants mapping, central filing and updating grants information in the grants management system 
• Participate in due diligence for implementing partners and review MOUs.
• Conduct capacity building for partners on donor requirements
• Coordinate grants “Kick off” and inception meetings at project level.
• Support timely close out processes for projects.
• Provide information during grants audits and compliance reviews at project level.
• Review of project grant reports and liquidation of funds. 

Finance Processes and Reporting: 10%

• Work with project teams to ensure adherence to both donor and Plan processes and procedures
• Review grants payment requests and related transactions to ensure accuracy and compliance with Plan Policies and donor conditions
• Process all project advances and approved liquidations in ERP.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Others (5%)

• As assigned by the supervisor

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

•  Bachelor’s Degree in either business, social sciences or international development
• At least CPA 2 or other equivalent professional qualification in accounting
• Minimum 5 years’ experience in grants management or a similar role in INGO
• Experience in award portfolio management and knowledge of major donors’ (USAID, DFID, Global Affairs Canada, EU, etc.) compliance requirements 
• Experience in supporting program teams
• Problem solving skills to identify and lead the resolution of issues
• Strong communication (written and spoken), and interpersonal skills

Qualifications/ experience desirable: 

• Previous experience in SAP ERP or any recognised grants management system
• Attention to detail and analytical skills
• Planning, management and coordination skills
• Experience in working with multicultural teams
• Facilitation and training skills
• Administration and effective communication skills
• Ability to work and interact with others at all levels

Languages required

• Excellent written and verbal communication skills in English and Kiswahili.