Job Description

Finance Manager, Kenya Vector Control Activity at Abt Associates

In 2021, USAID Kenya awarded Abt Associates, the Kenya Vector Control Activity. It seeks to build on PMI investments under PMI AIRS and VectorLink. The purpose of the project is to plan, implement, provide technical assistance for, monitor and evaluate critical malaria vector control activities. This includes indoor residual spraying (IRS) and insecticide treated net (ITN) activities for prevention of malaria in Kenya. The project has six objectives: (1) indoor residual spraying and other proven vector control interventions, (2) entomological monitoring and surveillance, (3) ITN durability monitoring (4) data driven decision making to inform strategic deployment of ITNs and IRS, (5) capacity building of Kenya national malaria program and selected counties and (6) continuous net distribution system in the community through multiple channels. In 2023, Abt Associates shall implement IRS in Busia and Migori Counties and other vector control activities in other counties thereafter as determined by USAID Kenya.

Core Responsibilities

• Directly supervise an accountant and finance assistant.
• Manage project’s QuickBooks entries.
  • Review new vendor records or update existing vendors.
  • Review payment authorization form.
  • Review, compile and upload supporting documents into accounting system ensuring that the appropriate approvals are obtained, supporting documents package complete and up to Abt and USAID standards.
  • Prepare weekly and monthly bank and Mpesa Wallet reconciliations.
  • Record expenditures, income, and any other transactions in accounting system
  • Confirm that the expenditure types, descriptions, and charge codes are entered correctly.
  • Respond to all issue tracking comments.
• Update the project monthly projections and prepare site monthly funding request.
• Review and approve project activity and procurement requisitions against approved budget.
• Participate and support the project annual workplan and budgeting process.
• Review and assure all expenses and supporting documents are compliant with Abt and USAID policies and procedures, are filed in an orderly manner and are audit ready.
• Support in the recruitment, training, and supervision of seasonal finance assistants.
• Oversee petty cash management and conduct periodic cash counts.
• Review travel reports and ensure all advances are cleared within 30 days of travel per Abt policies.
• Manage the DA1 process ensuring follow ups to vendors, correct recording and tracking of payments received and reporting to client.
• Generate community service providers and support staff timesheet and payroll to facilitate timely and accurate payments.
• Process all government taxes and other statutory payments monthly as per government schedule avoiding any tax penality in accordance with the local law.
• Ensure timely monthly preparation of staff payroll by applying the appropriate deductions.
• Track staff vacation and sick leave.
• Assist DCOP Finance and Administration to develop and implement sound internal controls.
• Conduct periodic inventory of the government property and update the inventory list(s).
• Support the startup, general operations, and closedown of the vector control program
• Any other duties as assigned.

Minimum Qualifications
What we Value

• Bachelor’s Degree + Nine years of relevant experience, or Master’s Degree + six years of relevant experience, or PhD+ four years of relevant experience
• CPA/ACCA qualifications.
• Experience in payroll management, petty cash management, financial reporting, and budget tracking.
• Excellent analytical and computer skills, with strong experience in Excel and QuickBooks or Quicken

Preferred Qualifications

• Master’s degree in finance, Acounting, Business Administration, or other relevant field.
• At least 6 years of professional experience managing financial and contractual aspects of international development projects, preferably USAID-funded projects.
• Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment
• Significant experience managing and supervising financial and procurement management personnel.
• Familiarity with US Government Cost Accounting Standards.
• Experience supporting logistics, procurement, and supply chain management teams highly desirable.

Finance Manager, Kenya Vector Control Activity at Abt Associates