ADMINISTRATIVE TRUST OFFICER JOB

Job Description

Following a merger with Estera in early 2020, Ocorian is one of the largest providers of fund, corporate and private client services in the market, recognised by our clients and the industry for exceptional client service and value and known for strong and sustained growth.

As a combined business we manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations, scale which offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

• To administer a portfolio of trusts, companies and other entities by carrying out day-to-day administration including corporate work, organising board meetings, preparing board packs, attending board meeting and drafting of minutes.
• Ensure all activities fall within the guidelines/stipulations of the statutory or governing documents. Ensure compliance with all relevant regulations, laws, guidelines, including internal policies and procedures ,etc
• To ensure an awareness and understanding of local regulatory requirements.
• Keeping the statutory files and records on the information system up to date.
• To take responsibility for being the immediate point of contact in client relationships. Ensure all transactions pertaining to the management of the clients’ affairs are executed promptly and efficiently.
• Deal with authorities, banks, auditors and other service providers.
• To manage the billing process of portfolio, reviewing billing summaries and draft invoices where appropriate, at established frequencies and to discuss these with the Senior Officer/ Manager prior to processing.
• Ensure that a tight control is maintained over the value and length of aged debts.
• Carry out any function/activity required by  Senior Officer/ Manager/ Director from time to time.
• Escalating any issues/risks arising promptly to the Manager or Director where appropriate.

QUALIFICATIONS REQUIRED

Educated to degree level

Someone with at least 2 years experience

ADDITIONAL INFORMATION

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are AMBITIOUS – We aim high and are always seeking new ways to delight our people and clients
• We are AGILE – We act on our initiative to get things done
• We are COLLABORATIVE – We achieve more working together
• We are ETHICAL – We behave with integrity at all times