Manager, Finance And Administration at Women Enterprise Fund

July 9, 2024
Application ends: July 29, 2024

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Deadline date:
July 29, 2024

Job Description

Duties and Responsibilities
Duties will entail the following:

  • Formulation, implementation and interpretation of financial, administrative and accounting policies and procedures, strategies and programs.
  • Manage staff in Finance & Administration Department, preparing work schedules and assigning specific duties to them.
  • Coordinate the preparation and implementation of the Funds annual budget and work plans and reporting on the Funds performance/status on quarterly basis.
  • Liaison and reporting to the Advisory Board on all matters relating to Finance & Budget, Accounting and Administration.
  • Budgetary controls and management of accounting methods and financial returns; and prioritization of projects and activities for the purpose of financial allocation and reporting.
  • Formulation and coordinating of the Medium Term Expenditure (MTEF) budget for the Fund.
  • Providing strategic leadership on all matters pertaining to financial management and general administration in the Fund.
  • Coordinating resource allocations and budgetary control in line with Funds policies.
  • Overseeing expenditure monitoring, review and forecast.
  • Formulation, Coordination and interpretation of administration policies at the Fund
  • Offering resource-based planning and performance measurement.
  • Planning, designing, reviewing, coordinating, controlling and implementing accounting systems.
  • Coordination and management of office accommodation and equipment, registry services, transport services, security and records management.
  • Ensuring that sound accounting principles and controls are applied to all financial transactions of the Fund.
  • Managing both the internal and the external audit process and coordinating responses to audit issues as they arise from time to time.
  • Ensure proper record keeping and preparation of management and statutory reports in an accurate and timely manner.
  • Ensure the assets of the Fund are efficiently deployed and managed to secure value for money.
  • Manage the Funds cash flow and conduct proper forecasting.
  • Effectively communicate and present critical financial matters.
  • Establish and implement administration and logistics procedures in line with organizational requirement.
  • Oversight to commitment of funds and expenditure trends.
  • Monitoring and enforcing operational and internal control procedures.
  • Ensuring that the assets and stocks of the organization are properly accounted for.
  • Ensuring additions and disposals of capital items are properly accounted for.
  • Oversight on cash flow management and investment at the Fund.
  • Oversight in development and monitoring & reporting on the annual budgets and work-plans.
  • Management of accounting methods and financial returns; and prioritization of projects and activities for the purpose of financial allocation and reporting.

Requirements for Appointment
For appointment to this grade, the job holder must have:-

  • A Bachelor of Commerce in Accounting or Finance from a recognized university.
  • A Masters degree in Business Administration (MBA), Economics, Finance, Commerce or a Financial related discipline from a recognized university.
  • Senior Management course lasting not less than four (4) weeks and Strategic Leadership Development course lasting at least six (6) weeks.
  • At least 10 years relevant work experience with at least five (5) years in a managerial position.
  • Holder of a requisite professional qualification CPA(K) or ACCA.
  • Membership to ICPAK and be in good standing.
  • Meet the requirement of Chapter Six of the Constitution of Kenya.

Key Competencies and Skills

  • Integrity, transparency and accountability.
  • Leadership & excellent decision-making skills.
  • Communication, report writing and interpersonal skills.
  • Counseling and problem-solving skills.
  • Discretion and confidentiality.
  • Knowledge of financial and accounting systems.
  • Knowledge of financial management principles in the public sector.
  • Demonstrate professional competence and ability to work independently and effectively under pressure and on strict deadlines.
  • Show merit and ability as reflected in work performance and results.